Welcome to the City of Midlothian Purchasing Department homepage. Purchasing is a division of the Finance Department that is responsible for the procurement of all services, supplies and equipment at the best possible value while maintaining the highest ethical position in the procurement process.
It is my goal to ensure all bidders have the opportunity to compete and to receive fair consideration of their bids/proposals for the many goods and services that the City of Midlothian requests and obtains each year.
I have included a general overview of certain areas of the Purchasing Division below. If your general questions are not answered below, feel free to e-mail me and I will answer any questions you may have about the Purchasing process here in the City of Midlothian.
The City of Midlothian is a "Home Rule Charter" city and a decentralized purchasing entity, meaning that city departments are responsible for procuring their own commodities and services if they fall under a $50,000 threshold. The Midlothian City Council requires competitive sealed bids or proposals for all purchases exceeding the $50,000 threshold.
The City of Midlothian's Fiscal Year begins October 1st of each year and ends September 30th of each year.
The City of Midlothian Purchasing Division follows statutes as outlined in the "Purchasing and Contracting Authority of Municipalities" and as set forth in the State of Texas Local Government code, chapter 252 and guidelines listed in the City of Midlothian's Home Rule Charter.
City of Midlothian Purchasing Policy & Procedures Manual
All protests regarding the bid solicitation process must be submitted in writing to the Purchasing Agent within five (5) working days following the opening of bids. This includes all protests relating to advertising of bid notices, deadlines, bid opening and all other related procedures under the Texas Local Government Code as well as protests relating to alleged improprieties or ambiguities in the specifications.
The limitation does not include protests relating to staff recommendations as to award of a bid. Protests relating to staff recommendations may be directed to the City Council by contacting the City Secretary PRIOR to Council Award of the bid.